Privacy Policy

• Data Controller and Contact

The controller of personal data is MakerAI.

For matters related to personal data protection, you can contact us by email at podkowa71@gmail.com.

• Scope and Sources of Data

We process data in the following scope:

• Data provided voluntarily: problem description (e.g. an inquiry regarding automation or AI), email address
• Data generated automatically: IP address, browser data, timestamps (server logs)
• Publicly available data from GitHub profiles (e.g. repositories, profile metadata) used solely to suggest external candidates
• Registered Expert account data: provided during sign-up and in the profile (e.g. name, email, description, specializations, optional location) and data generated for the service. Profile embedding is a simplified numeric representation of text: the system converts your profile description into a set of numbers that capture meaning so we can find the closest themes in client requests, not only individual keywords. A similar numeric snapshot is created from the client’s problem description for matching. We store when the profile embedding was last recalculated so we can refresh it if needed. In addition: ratings and reviews, optional GitHub metadata when linked

Data comes from the user (including the client) and, for Experts, also from the contract for an account; candidate data from GitHub comes from public sources as described below.

• Purposes and Legal Bases

We process data for the purpose of:

• analyzing the user's problem using AI
• classifying inquiries (e.g. problem type, complexity)
• matching appropriate experts or solutions
• follow-up contact (if an email is provided)
• ensuring system security

Legal bases:

• Legal Bases

• Article 6(1)(b) GDPR - necessity for performing the contract for services (including Expert accounts and handling requests)
• Article 6(1)(a) GDPR - consent where consent is the legal basis; in this service you express it among other things by ticking the box at registration confirming that you have read and accept the Terms of Service and Privacy Policy (a clear, voluntary action). Any separate consents (e.g. a newsletter), if we add them later, will always appear next to the relevant field with the stated purpose
• Article 6(1)(c) GDPR - compliance with legal obligations, where applicable
• Article 6(1)(f) GDPR - legitimate interests of the controller (including IT security, analytics, indexing public GitHub candidate data as described, and asserting legal claims)

• Registered Experts (platform accounts)

A person who creates an Expert account voluntarily provides data to use the platform. We may store in particular:

• Account data: email, password as a secure hash, full name, language, time zone, verification status
• Profile data: bio, specialization list, optional photo (URL), optional location (text and/or coordinates)
• Matching data: a profile embedding (definition under Scope and Sources of Data above) plus a record of when it was last recalculated
• Feedback from working with clients on the platform: average star rating and how many people left a review — so clients can see your track record in the service
• If the Expert links GitHub (OAuth): public profile and repository metadata within the scope authorized by GitHub, e.g. login, profile URL, follower/repo/star counts, selected languages — only as needed to provide the service
• Business relations: requests where the Expert was selected, projects, in-service messages — as necessary to perform the contract

Processing is not hidden from the Expert: accepting these Terms and the Privacy Policy at registration and voluntarily maintaining the profile provide the legal and informational basis (contract — Art. 6(1)(b) GDPR). Experts may request export, rectification, account deletion, or restriction as described under rights below; deleting the account may prevent further use of the platform as an Expert.

• GitHub candidates (no Expert account)

People shown as suggested candidates may not have a MakerAI account. We may maintain an indexed copy of public GitHub information (login, profile URL, avatar, short bio, profile location, public statistics, repository list and languages) plus, as in the profile-embedding / numeric-text snapshot definition under Scope and Sources of Data, a technical field used to find similar queries — solely for recommendations.

• The source is the public GitHub profile and API — we do not collect passwords or non-public data from these persons within MakerAI beyond the public profile scope
• Processing is based on the controller’s legitimate interest (Art. 6(1)(f) GDPR): operating the matching mechanism and displaying links to public profiles; the data subject may object or request deletion of candidate-index data that is no longer needed — we assess requests under GDPR, subject to overriding grounds (e.g. legal claims)
• A candidate card is informational only: it does not mean employment by MakerAI or acceptance of these Terms by that person; contact happens via a public link (e.g. GitHub)
• Match results may be cached briefly on a specific client request to speed up display — without creating an account for the candidate

We do not maintain a secret dossier beyond the above: identifying data comes from what GitHub makes public or available through the API in the agreed scope, plus technical fields needed for search (numeric text snapshot as for profile embeddings — defined above under Scope and Sources of Data; sync timestamps).

• AI Data Processing

Problem descriptions may be analyzed by artificial intelligence models for the purpose of:

• generating summaries
• classifying the problem
• recommending solutions or experts

Data is not used to identify users or to make fully automated decisions producing legal effects.

• Expert Matching

Based on the provided information, the system may:

• create an embedding of the problem description (see definition under Scope and Sources of Data) and use it to find the closest-matching expert profiles in the database
• take into account ratings, reviews, and—where relevant—location when selecting platform experts
• combine results from an internal GitHub candidate pool stored in the database with optional live GitHub search when needed
• store a summary of matching results (including external candidates) on the request for a limited time so the page loads quickly
• suggest contact with individuals or a direction to explore

Data is shared with experts only to the extent necessary to fulfill the inquiry.

• Cookies and Similar Technologies

The service may use cookies to:

• maintain user sessions
• analyze application performance
• improve service quality

Users can manage cookies in their browser settings.

• Server Logs and Security

To ensure security, we store:

• IP address
• request time
• browser information

This data is used solely for diagnostics and system protection.

• Data Sharing

Data may be shared with:

• hosting service providers
• AI tools used for analysis
• the GitHub API, within the scope of publicly available profile and repository data, when searching for candidates
• experts (in the context of fulfilling the inquiry)

We do not sell user data.

• Data Retention Period

We retain data:

• for the time necessary to provide the service
• until deletion or user request
• in accordance with legal obligations

• User Rights

Users (including clients submitting a request) have the right to:

• access their data
• rectify their data
• delete their data
• restrict processing
• object to processing
• lodge a complaint with a supervisory authority

• Rights of Experts and GitHub-indexed individuals

Experts with an account and individuals whose public GitHub data appear in the candidate index may contact the controller (email above) to:

• obtain confirmation whether we process their data and receive a copy (access)
• request rectification of inaccurate data
• request erasure or restriction of processing — for the candidate index, also object to processing based on legitimate interests where justified
• lodge a complaint with the Polish supervisory authority (UODO) or another competent EU/EEA authority

We respond without undue delay; in some cases the right to erasure may be limited (e.g. data necessary for accounting or legal defense). Sharing an Expert’s data with a client when fulfilling an inquiry is based on the contract for platform services.

• Policy Changes

The privacy policy may be updated.

Last updated: 2026-05-03